We need to collect and use certain types of personal information about the people we deal with, such as current, past and prospective employees, students, members, affiliates, suppliers, clients/customers and others with whom we communicate.
In addition, we may occasionally be required, either by law or to carry out our responsibilities as a regulator and a professional body, to collect, use and share certain types of personal information to comply with the requirements of government departments, agencies and regulators.
Under the Data Protection Legislation, all organisations which handle personal information must comply with a number of important principles regarding the privacy and disclosure of this information.
We believe that the lawful and correct treatment of personal information is critical to our success operation and to maintain our client’s confidence in us. We recognise that, to maintain our reputation and integrity as an open and professional organisation, we must be fully compliant with this legislation.
Data Protection Legislation
In the United Kingdom and European Economic Area (EEA), “Data Protection Legislation” means all applicable data protection and privacy legislation or regulations including The Privacy and Electronic Communications (EC Directive) Regulations 2003 (also know as PECR) and any guidance or codes or practice issued by the European Data Protection Board or the Information Commissioner, together with:
- Prior to 25 May 2018, the UK Data Protection Act 1998; and
- From 25 May 2018 onwards Regulation (EU) 2016/679 (the “General Data Protection Regulation” or “GDPR”), as amended by the UK Data Protection Bill
Outside of the EEA, “Data Protection Legislation” means local, territorial data protection and privacy legislation that governs the processing of Personal Data.
Therefore, we fully endorse and adhere to the principles of data protection set out in the Data Protection Legislation and will:
- Fully observe the conditions regarding the fair collection and use of personal information
- Meet our legal obligations to specify the purposes for which we use personal information
- Only collect and process the personal information needed to carry out our business or to comply with any legal requirements
- Ensure that the personal information we use is as accurate as possible
- Ensure that we do not hold personal information any longer than is necessary
- Ensure that people know about their rights to see the personal information we hold about them
- Take appropriate technical and organisational security measures to safeguard personal information; and
- Ensure that personal information is not transferred abroad without suitable safeguards.
In addition, we will ensure that:
- There is someone with specific responsibility for data protection in the organisation, Sargeant Partnership’s Data Protection Officer (telephone 01322 614681); email email@example.com
- We regularly review and audit how we handle personal information
- The way in which we handle personal information is clearly described
- Everyone handling personal information understands that they are responsible for following good practice
- Everyone handling personal information is appropriately trained and properly supervised
- We regularly assess the performance of people handling personal information and knows what to do; and
- Queries about handling personal information are dealt with promptly and courteously.
You have the right to request a copy of the personal information that we hold about you. To do so please write to Sargeant Partnership. 5 White Oak Square, London Road, Swanley, Kent BR8 7AG. We will make a reasonable charge for this service.
You can get a written copy of this policy from Sargeant Partnership’s Data Protection Office, by email at firstname.lastname@example.org, by telephone 01322 614681 or in writing at the above address.